Photographers often send the same job in three formats: a PDF grid, a clickable gallery, and a folder of files. Each answers a different question. Choose the format by the decision you need, not by habit.
Use a contact sheet for a compact overview
A contact sheet is the right first document when someone needs to see the complete set together. Sequence, coverage gaps, and near-duplicate frames are easier to spot on a labelled grid than in a scroll of full-size images. It also travels well: a PDF can be printed for a meeting, attached to a project record, or forwarded without creating another account.
Ask for filenames if the recipient will reply by email. Build the sheet in the contact sheet editor when you only need that overview.
Use a proofing link when selects need structure
Switch to a proofing gallery when more than one person will mark images, when you need a pick limit, or when notes must sit on specific frames. Email cannot keep those replies in order. A share link lets the client select images in the browser and submit one response. That workflow is available on Ultimate; the client selection guide explains how to run it.
Use file transfer only for finished delivery
A transfer link is for approved, high-resolution files. It is a poor review tool because it hides sequence, invites accidental downloads of unused frames, and gives no place for structured notes. Send the transfer after selects are confirmed, not instead of a review document.
A simple rule
- Compare the take: contact sheet PDF.
- Collect picks and comments: proofing link.
- Hand over finals: file transfer or download gallery.
Many jobs use two of these in sequence. Start with the online contact sheet so everyone shares the same overview, then open proofing only if the reply needs to be more than a short filename list.